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Ventok

Privacy Policy

Overview

Ventok OÜ (“Ventok”, “we”, “us”) is committed to protecting your privacy. This policy explains how we collect, use, and safeguard information when you visit ventok.eu or use our services.

1. Information We Collect

Contact Form Data: When you submit our contact form, we collect your name, email address, company name (optional), selected interests, and message. This data is sent to us via email and is not stored in a database.

Analytics: We use PostHog for anonymous analytics. PostHog may collect anonymized usage data such as pages visited, browser type, and general location. We do not use this data to identify individual users.

Technical Data: Our web server automatically logs IP addresses, browser user agents, and request timestamps for security and performance purposes. These logs are retained for a limited period.

2. How We Use Your Information

We use the information we collect to:

  • Respond to your inquiries and provide requested services
  • Improve our website and service offerings
  • Understand how visitors use our site (via anonymous analytics)
  • Ensure the security and performance of our website

3. Data Sharing

We do not sell, rent, or share your personal information with third parties, except:

  • Resend: We use Resend to deliver contact form emails
  • PostHog: Anonymous analytics data is processed by PostHog (EU servers)
  • Legal requirements: If required by Estonian or EU law

4. Cookies

Our website uses minimal cookies. PostHog may set analytics cookies to understand site usage. We do not use advertising or tracking cookies. You can disable cookies in your browser settings at any time.

5. Your Rights (GDPR)

Under the EU General Data Protection Regulation (GDPR), you have the right to:

  • Access the personal data we hold about you
  • Request correction or deletion of your data
  • Object to or restrict processing of your data
  • Data portability
  • Withdraw consent at any time
  • Lodge a complaint with the Estonian Data Protection Inspectorate (AKI)

To exercise these rights, contact us at ronald@ventok.eu.

6. Data Retention

Contact form submissions are retained in our email for as long as necessary to fulfill the purpose of your inquiry. Analytics data is retained according to PostHog’s data retention policies. Server logs are retained for up to 90 days.

7. Data Security

We implement appropriate technical and organizational measures to protect your data, including HTTPS encryption, server access controls, and IP whitelisting for administrative access.

8. Changes to This Policy

We may update this privacy policy from time to time. Changes will be posted on this page with an updated effective date.

Contact

If you have questions about this privacy policy, contact us at:

Ventok OÜ
Tallinn, Estonia
Email: ronald@ventok.eu